The AI command center for your condo board.
Emails, documents, projects and finances — all in one place. Nothing gets forgotten.
Everything your board keeps track of — organized, searchable, and cited.
MindFile turns a flood of forwarded email into the surfaces a board actually runs on.
Financials
Upload the monthly statement — MindFile pulls out net income, cash, budget vs. actual and the aging report, and checks the math.
Spending
See spend by vendor and by month, where costs are rising, and the invoice behind every dollar — from the paid-invoice package.
Compliance
Open building-code violations — boiler, elevator, facade and fire inspections — pulled from public records and tracked to resolution.
Documents
Every email and attachment, grouped into conversations — filter, open the original, trace where each fact came from.
Governing docs
Bylaws, CC&Rs and rules — uploaded, read and indexed, so Ask can quote the exact section and page.
Vendors
Who you work with, spend history by fiscal year, contact on file, and every invoice — a tap away.
Maintenance & filings
Boiler, elevator and facade deadlines, open items and fines — with the building and due date up front.
Projects & decisions
Renovations, litigation, votes and money-to-approve — each with its timeline and who has the ball.
Forward your board's email. MindFile does the filing.
No new inbox to check and no data entry. Add MindFile to the email your board already sends and receives, and the record builds itself.
Send it the mail
CC or forward board email and your manager's monthly package to your private MindFile address.
It reads and files
MindFile pulls out the facts — money, projects, vendors, inspections, decisions — and files each one with its source kept.
Get cited answers
Ask in plain words and get an answer grounded in your own records, with the exact email, statement or bylaw cited.
Nothing slips
Deadlines, rising spend and money-to-approve surface on your home page before they become a problem.
Boards rotate. Managers change. MindFile is the one thing that doesn't leave.
The "why did we do that in 2021" walks out the door every election. MindFile is your association's permanent memory — every email, decision, violation, invoice and document, kept with its source, and answerable years later.
Ask your building anything — get the answer, with the receipt.
No dashboards to dig through. Ask in plain words; MindFile answers from your board's own records and cites the exact email, statement or bylaw.
Simple pricing is coming. For now, let's talk.
MindFile is onboarding condo, co-op and HOA boards by invitation. Tell us about your association and we'll set you up with a private workspace.
- A dedicated, secure workspace per building
- Board members invited by email — role-based access
- Import your existing email history to start with context
Your records stay yours.
Each association's data lives in its own isolated workspace. MindFile never sells your data or shares it between buildings, and only members you invite can see your records. Documents are stored encrypted, and every AI answer is grounded in your own material — never trained into a shared model. Read the full Privacy Policy →
Straightforward, and in plain language.
MindFile organizes and surfaces the information your board forwards it; it supports your decisions but doesn't make them, and it isn't legal, financial or accounting advice. You keep ownership of your content and can export or delete it. Access is by invitation during early access. Read the full Terms →